Most people’s schedules tend to be a little hectic. And now, with so many people working remotely or in different time zones it can further exacerbate your calendar management. Lucky for you there are a few simple things you can do to keep your schedule flowing smoothly and minimizing surprises throughout the day.
Here are five simple tips for managing your meeting schedule.
Review your schedule
Whether you do it the night before or in the morning when you get to the office, it’s always a good idea to go over your calendar schedule and see what’s on the agenda. Are the day’s meetings up to date? Do you have all the information you need to run the meetings effectively? Are all the meeting participants in the office or is someone suddenly out sick? By going over your meeting schedule you’ll make sure you have a minimum number of surprises during your day.
Vary Your Meeting Lengths
Just because the calendar defaults have 30 minutes and 1 hour as meeting times doesn’t meet you have to use them. If you think 15 minutes should be enough to hash out an issue, set 15 minutes and stick with the time. If you think you need more than an hour but less than 1.5 hours set the meeting as such. You are the boss of your own calendar, not the other way around/
Smart Scheduling
Use the smart scheduling functionality to set meetings at your leisure. In fact if you’re using the Calendar.AI smart calendar correctly you can practically remove yourself from the equation. Someone wants to meet? Great! Send them your link and say please book at your convenience with no need to worry they are going to trample on your pilates class!
Leave yourself room to breath!
No matter how busy and or important you are, you probably still need a coffee break or bio break now and again. You might even want a few minutes to shoot the breeze with some of your colleagues while you’re making that coffee too! Always leave room in your schedule to breath and refresh before heading off to that next meeting.
Choose the right tools
Ok, eventually you know we’d get to the point! There are literally hundreds of calendar apps on the market today but only one has full mobile smart scheduling, meeting polls, and enriched data insights about the people and companies you meet with. If you aren’t managing your schedule with Calendar.AI then you really aren’t managing your schedule.
